How to restore iPhone or iPad calendar events into Outlook


After using iPhone Backup Extractor and retrieving your calendar events from your backup, you might wonder to restore these back to your iPhone, iPod or iPad.

The easiest way is to email the .ics (iCal) file containing your calendar to your iPhone or iPad, and then open and import using the Calendar app on the iOS device.

However, if you use a Microsoft email client like Outlook or Windows Live, the following article can help to import your calendars using these instead. We discuss two methods: importing iCal or CSV files, as extracted by iPhone Backup Extractor, and using iTunes to sync your device to Outlook directly.

Importing an iCal or CSV calendar to Outlook

  1. Open Outlook and under File, click OpenImport.

    Importing iPhone calendars to Outlook
    Importing iPhone calendars to Outlook

  2. If you're importing a CSV file, choose Import from another program or fileComma Separated Values (Windows). For iCal calendar files, click on Import an iCalendar (.ics) or vCalendar file (.vcs).

    "Import from another program or file"
    "Import from another program or file"

    Choose "Comma Separated Values (Windows)"
    Choose "Comma Separated Values (Windows)"

  3. Select the CSV or iCal Calendar file created by iPhone Backup Extractor, and choose whether you want to allow duplicates to be created or not (you probably don't!).

    Select the iPhone calendar data to import
    Select the iPhone calendar data to import

  4. Select the folder where you’d like your Calendar data to go. You’ll probably want to put it in main Outlook Calendar.

    Select the calendar to import your iPhone calendar data
    Select the calendar to import your iPhone calendar data

  5. Confirm the Calendar event import

    Confirm the import to Outlook
    Confirm the import to Outlook

Sync your iPhone or iPad with Outlook Calendar using iTunes

If you are going to use Outlook and iTunes on an ongoing basis, syncing your calendar directly can work well.

  1. Open iTunes and connect your iOS device.
  2. Under "Devices", click the "Info" tab

    Sync Calendar with iTunes
    Sync Calendar with iTunes

  3. Click on "Sync Outlook calendars" and then "Apply" lower-right corner of your screen.

This should cover the process of importing and syncing your calendar with your iPhone and Outlook successfully.

About the author

Alexandra Petruș served as Reincubate's VP of Product for a number of years and remains a friend of the company. She's recognised as a Google Developer Expert for Product Strategy, and is a co-founder of Bucharest AI.

Reincubate's CEO at Buckingham Palace

Pictured above are members of Reincubate’s team meeting HM Queen Elizabeth Ⅱ at Buckingham Palace, after being awarded the UK’s highest business award for our work with Apple technology. Read our position on privacy, safety and security.

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